Travelling for work can disrupt your routine, but with some strategic planning, you can maintain productivity no matter where you are. Especially for professionals who travel frequently, such as mortgage brokers or salespeople, it’s crucial to have reliable methods in place to stay on top of tasks. Here are 20 expert tips to help you manage your workload, even when you’re far from the office.
1. Prioritize Important Tasks Before You Leave
Prepare a checklist of critical tasks to complete before your trip. Make sure key activities like rate locks, file submissions, and critical appointments are handled in advance to avoid last-minute issues.
2. Notify Your Team of Limited Availability
Inform your team, clients, and key contacts about your travel dates and limited availability. Set expectations by communicating specific hours or days when you’ll be able to check-in.
3. Use an E-Fax Service
An online fax service lets you send and receive documents easily. This will allow you to function as though you’re in the office and can be especially useful for handling client paperwork remotely.
4. Create a Portable Resource List
Compile a list of contacts, essential numbers, websites, and access codes. Keep this information stored securely on your laptop or phone for easy access.
5. Scan Important Documents
Digital copies of key documents ensure you have what you need at your fingertips. Save copies of anything you might need to reference on the go, from contracts to ID.
6. Backup Key Files
Store important files on a USB drive, or cloud storage, or email them to yourself. Convert files you’d typically fax into PDF format for easy sharing without risk of alteration.
7. Check Battery Life
Make sure your laptop and phone batteries are in good condition. For longer trips, consider carrying spare batteries or a portable charger to avoid downtime.
8. Get a Wireless Connection Card
If your laptop doesn’t have built-in Wi-Fi, consider adding a wireless connection card. Some hotel Wi-Fi networks are either limited or expensive, so having your own card can be a cost-effective solution.
9. Pack Connectivity Cords
Carry an Ethernet and phone cord as backup to connect to the internet in hotels or other locations, especially in places with limited Wi-Fi options.
10. Bring a Phone Card
In case your mobile signal drops, a phone card can be useful for emergency calls, especially if you’re in remote areas with poor coverage.
11. Pack Essential Medications
Bringing basic medications like pain relievers, antacids, and cold medicine can save you both money and hassle, as these items tend to be more expensive on the road.
12. Load Up on Audiobooks and Podcasts
Download training materials, music, or motivational podcasts on your phone or MP3 player. Listening to audio content during downtime is a great way to stay motivated.
13. Keep a Healthy Routine
Staying fit and hydrated on the road is essential. Maintain your exercise routine, drink plenty of water, and bring vitamins to support your health during travel.
14. Plan Your Daily Schedule
Before each day’s events, take a few minutes to outline a plan. Maximizing your downtime between meetings or appointments will help you stay efficient.
15. Use Your Phone’s Special Features
Text messaging and mobile internet access can be invaluable while travelling. These tools can save you time and ensure you’re always reachable.
16. Research Hotel Amenities in Advance
Confirm your hotel’s amenities, like Wi-Fi and business facilities, to avoid connectivity issues. Sites like Hotels.com or TripAdvisor offer reviews and ratings, so you’ll know what to expect.
17. Pack Snacks and Water
Avoid hunger and dehydration, especially during delays or traffic. Pack a few healthy snacks and a reusable water bottle to keep your energy up.
18. Travel Light
A light suitcase makes airport navigation and commuting easier. Choose versatile clothing and pack travel-size toiletries to save space and reduce weight.
19. Check In Early with Clients and Team Members
Connect with clients and your team first thing each day. Early check-ins help you tackle issues proactively, giving you more control over your schedule.
20. Set Realistic Expectations
Accept that you may not achieve perfection while away. Prioritize key tasks, delegate responsibilities, and trust your team to handle smaller issues. Plan to address any outstanding matters upon your return.
By taking these steps, you’ll streamline your travel experience, making it both productive and enjoyable. A little preparation can go a long way in reducing stress and keeping you on track, helping you make the most out of your business trip. Safe travels, and happy working!